Missed duplicates
Same check or same job photo processed twice because nobody remembers what landed at 11pm.
Productized offer · Live in 7 days
Your ops run in WhatsApp.
Stop managing it in spreadsheets.
Cashiers, techs, and managers already drop photos in a group. We install a bot that extracts the fields, posts a clean summary, and lets the owner /approve or /reject — no new app, no training deck, no midnight scrolling.
0
New apps to install
7d
Typical go-live
1
Command to approve
The mess
Photo chaos is expensive
If someone on your team scrolls a group chat every night to copy amounts, IDs, or job notes into a spreadsheet — you're paying for software that doesn't exist yet.
Owner bottleneck
Only one person can “do the review.” Vacation, sick day, or late dinner = queue freezes.
No audit trail
Approvals live in chat scrollback. Disputes mean hunting screenshots, not exporting a clean log.
How it works
Photo in. Structured out. Human decides.
Same pattern every time — only the fields change for your industry.
1
Photo lands in the group
Cashier, tech, or driver sends check + ID, move-in pics, site progress, or proof of delivery — however they already work.
2
Bot extracts the data
Vision AI pulls amount, payer, date, ID #, address, or whatever fields you need. Bundles multi-photo sends automatically.
3
Owner approves in chat
/approve 42 or /reject 42 reason: blurry. Cashier gets a DM. Row lands in a clean export.
Example · check-cashing group
Cashier
📷 check.jpg · id.jpg
Ops Bot
#42 — Pending review
Amount: $1,240.00 · Payer: ACME Payroll · Check #: 88421 · ID: matches prior customer (12 checks, 0 bounces)
Owner
/approve 42
Ops Bot
✓ #42 approved. Cashier notified. Logged to export.
Who it's for
Any team drowning in WhatsApp photos
We shipped first for check-cashing. The plumbing is the same for any image → decision workflow.
Check cashing / payday
Checks + IDs → amount, payer, check #, customer history. Approve before cash leaves the drawer.
Property managers
Move-in / move-out photos → unit, damage notes, checklist completeness. Owner signs off from the group.
Contractors & field service
Site progress or job-complete shots → job #, location, before/after. Clean log for billing and disputes.
Delivery & logistics
Proof-of-drop photos → order ID, address, timestamp. Export for customer claims without digging chat history.
Insurance / claims
Damage photos from adjusters or customers → claim fields, severity tags, structured queue for review.
Your weird workflow
If people send images and someone else has to act — we configure the fields. Same bot, your rules.
Founding pilot
Get your workflow live in WhatsApp.
We're opening a small number of pilot spots for teams with photo-heavy approval workflows.
Limited pilot availability
What's included
- Bot live in your WhatsApp group
- Custom extraction fields for your workflow
- Admin + cashier role setup
- Duplicate detection + export log
- Dedicated number + monitoring
- AI vision usage included (fair use)
- 7-day go-live target
We'll confirm fit, scope, and exact pricing on a short call.
FAQ
Straight answers
No. The bot joins the WhatsApp group your team already uses. People keep sending photos the way they do today.
We run on a dedicated WhatsApp number connected via a stable multi-device library (not your personal phone). For high-volume or compliance-heavy orgs we can scope an official Cloud API upgrade as a separate project.
Images go to private object storage. Structured fields live in your tenant database. We don't sell data. Sensitive fields are redacted from operational logs. NDA available on request.
Humans stay in the loop. Reject with a reason, cashier re-submits a clearer photo. Optional amount-confirm rules can flag mismatches before approval.
Typical: kickoff call day 0, number + group config day 1–2, field tuning day 3–5, team train + go-live by day 7.
Yes. Approvals already write a clean export log. Google Sheets and webhooks can be included based on your workflow.
Ready to stop scrolling?
Book a 20-minute call. If your team lives in a photo-heavy WhatsApp group, we'll tell you on the call whether this is a fit — and exact go-live timeline.